Field Services Administrator 3- Campbell River

Field Services Administrator 3- Campbell River
Employment type: Full-time
BC HYDRO
City: Campbell River
Last visit: 2014-05-09
Author's ads: 1

Posted: 2014-05-09

Description:

Investing in the future

BC Hydro is committed to powering the province of British Columbia with clean, reliable electricity for generations. As one of North America’s leading energy providers, we are investing in the projects that are needed to keep the lights on in our province in one of the largest expansions of electrical infrastructure in British Columbia’s history.

BC Hydro has generation and transmission projects and assets throughout B.C. - from the Lower Mainland to northern B.C and Vancouver Island to the East Kootenays. We need to keep our system and facilities running at their best while investing in new, clean and sustainable sources of power. You can be part of the legacy by joining our team. Together, we can build our community, foster conservation and deliver clean, reliable energy for today, tomorrow and for generations to come.

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If you're interested in this opportunity please Apply Here

Source:    BC Hydro

Job Title:  Field Services Administrator 3- Campbell River

Job Number: BCH-R-0400-140508E1

Job Location: Campbell River, British Columbia, Canada

 

Your passion lies in making a difference. By moving beyond the expected, you help make our world a better place. These values we respect and seek out in employees. Together, we can build our community, foster conservation and deliver clean, reliable energy solutions for today, tomorrow and generations to come.

 

Being one of the largest electric utilities in Canada and North America, BC Hydro offers challenging opportunities throughout the province.

 

JOB DESCRIPTION

 

Duties:

 

Processes accounting, financial, vehicle use and other business performance documentation such as: reconciling project or work management related reports; preparing cost control reports and draft narratives on significant variances; and preparing various cost, project and/or work performance and vehicle use tracking statements, reports and summaries; makes recommendations to manager based on findings.

May be required to participate in the planning, scheduling, coordination and organization of office accommodations and moves of employees, arrange phone and office equipment relocations; may be required to act as a liaison with contractors or others to initiate action for building facility issues such as HVAC, building security systems, janitorial issues, etc.

May be required to perform work leadership and coordination of lower level Field Service Administrator and other staff. Investigates and resolves escalated problems and issues referred from lower level FSA and other staff.

Performs all of the same functions as the Field Services Administrator 1 and 2 jobs as required.

Performs minor duties related to the above duties that do not affect the rating of the job.

 

Qualifications:

 

Supervisory skills, office procedures, practices, routines, filing systems document processing, report formatting and preparation, personal computer and related application program operation, reception and telephone answering techniques and knowledge are typically acquired through graduation from High School plus completion of ‘Overview of Electrical Utility Operations’ (offered through EITI or an equivalent institution) and in house BC Hydro courses or equivalent in Supervisory skills, personal computer and related word processing /spreadsheet/ presentation/database applications, Financial systems, Expenses, Passport Management, Design, Contract Requisition, Click Schedule, basic DAD, Power ON, Service link, BPR, Gateway Web, CCS, MS Projects, ISS/Work Management, Resources on Demand, various reporting, maintenance tracking, internet browsers, e-mail, messaging and other related applications and/or security systems.

A minimum of 1 year of general clerical and administrative experience as a Field Services Administrator 2 or 2 years equivalent experience in general clerical admin plus work order management, customer work management, dispatch, contract administration, materials issues management, time capture, billing/expenses, and business/financial performance reporting including demonstrated proficiency with PC operation. Satisfactory performance on this job requires approximately 6 additional months to acquire the knowledge and skills necessary to perform the full scope of the job.

Previous supervisory experience is an asset. Well-developed oral, written and interpersonal communication and organisation skills.

 

 

ADDITIONAL INFORMATION

 

This position is affiliated with the Canadian Office and Professional Employees Union (COPE local 378) (www.cope378.ca

 

As part of the selection process, applicants may be required to take a written test during the interview.

Normal office conditions with occasional noise/calls to/from line crews or during emergency outage conditions that occur occasionally throughout the year. Regular exposure to noise from nearby facilities.

Part-Time hours could be a maximum of 30 hours per week.

The ideal candidate will live in within 30 km to Campbell River headquarters.

Some lifting and moving of office supplies in and around an office.

Skills, Knowledge and Abilities Required:

Ability to provide work leadership over assigned staff as required.

Ability to organise, schedule and expedite work orders and Local Work Contracts using various manual and work management systems and tools.

Ability and knowledge of financial tracking systems, bill, book and other coding to project and other work orders.

Ability to review and assemble pole renewal tenders.

Ability to relay information or dispatch crews and knowledge of single person crew procedures.

Ability to prepare and input contract purchase requisitions/orders and other data in spreadsheets and other applications.

Ability to prepare reports and process data via various computer systems for maintenance, repair or installation of electrical plant.

Ability to provide administrative/secretarial support, check and process expense claims and to prepare and type correspondence, reports, forms and other documentation.

Well-developed oral, written and interpersonal communication, organisation, teamwork and supervisory skills.

Ability to review and process salary and wage data into payroll related systems.

Ability to arrange for various civil work, delivery and project related services.

Demonstrated ability to deal effectively with internal and external staff and contacts.

Ability to review, process and/or correct invoices, apply account coding etc.

Ability to investigate and resolve escalated issues referred from Field Service Administrator and lower level staff.

Ability to process various accounting and financial documentation processes, systems and procedures.

Knowledge of order types and processing, dispatch, crew monitoring and emergency situation handling procedures.

Knowledge of a variety of clerical routines, monitoring and recording systems, petty cash and related processes etc.

Knowledge of financial and accounting related processes, systems and procedures.

Basic working knowledge of utility operations.

Demonstrated ability to operate a PC, and related application software programs.

 

 

 

How to Apply

 

Interested candidates should submit their applications online at www.bchydro.com/careers/ by May 29th, 2014.

 

Click here to access the job posting or visit the BC Hydro “Current Opportunities” Careers page to view and apply for jobs.

 

You must use a supported browser, such as Firefox, Internet Explorer, Google Chrome or Safari. Your pop up blocker will also need to be disabled for the BC Hydro Careers site.

 

On the BC Hydro Careers site, click on the Apply button in order to complete the steps to apply for this job. Please be sure to update your Candidate Profile with your current resume and include copies of your certifications, if applicable.

 

 

 

At BC Hydro, our vision Powering B.C. with clean, reliable electricity for Generations is about working together to make a difference for the future of all British Columbians. To achieve this goal, we live by our six core values of Safety, Accountability, Teamwork, Integrity, Service and Ingenuity.

 

Safety – keep safety first in mind, heart and action

Accountability – take ownership, be decisive and move forward

Teamwork – One Hydro – make it happen together

Integrity – do the right thing

Service – proud of our service

Ingenuity – create resourceful solutions

 

If you share our values and are ready to join a great team, we’d love to hear from you!

 

BC Hydro is an equal opportunity employer.

What we offer

AT BC HYDRO, WE’RE NOT JUST MAKING ELECTRICITY. WE’RE MAKING HISTORY.

BE PART OF THE LEGACY AND ENJOY THE BENEFITS OF WORKING FOR OUR COMPANY:

Work that Challenges and Inspires

Make a difference with satisfying and important work that contributes to the growth of our province. Be at the forefront of a world-wide movement towards energy conservation & sustainability. Experience the wonders of hydro-electric power generation and breathtaking landscapes of B.C.

Meaningful Work, Meaningful Rewards

Receive an attractive flexible benefits package to cover you and your family. Coverage includes: provincial health coverage (MSP) premiums, prescription drugs and medical supplies, professional health practitioner services, dental, vision care, as well as life and disability insurance. Receive a defined benefit pension plan that guarantees your retirement earnings and is not subject to market rate returns. Receive comprehensive health, counselling and family support services and be part of our health promotion programs to support employees in achieving a healthy lifestyle and a balance between work and life.

A Career for Today and Tomorrow

Advance through developed career paths in the skilled trades, engineering, technology, project management, safety, environment and more. Have the opportunity to explore and work in various locations throughout the province, and receive financial support for your move. Receive mentoring, coaching and career planning and be eligible for tuition and education support to help unleash your potential.

Be a leader among leaders

Join our team and be recognized amongst our employees for our achievements in the community, environment and local economy. We have been recognized for our leadership and excellence by receiving awards for:

To learn more about this position or apply online, visit our website at bchydro.com/careers. We thank you for your interest and will contact you if you are selected for an interview. BC Hydro is committed to diversity and employment equity.

Career Level: Experienced

Years of Relevant Experience: Any

Education: Certification

Industry: Accounting and Auditing Services

Job Function: Administrative and Clerical

Website: http://www.bchydro.com/careers